Job Description

Job Summary:

Tivolisworld LLC is seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and personal support to executives and management. The ideal candidate will be adept at managing schedules, coordinating communications, and handling various tasks to ensure smooth daily operations.

Key Responsibilities:

• Manage and maintain executive calendars, schedule meetings, and coordinate appointments.
  
• Handle correspondence including emails, phone calls, and other communications promptly and professionally.
  
• Organize travel arrangements, accommodations, and itineraries.
  
• Assist with personal errands and tasks as required to support executive productivity.
  
• Prepare reports, presentations, and other documents as needed.
  
• Coordinate and follow up on action items from meetings.
  
• Maintain confidentiality of sensitive information.
  
• Liaise with internal teams and external contacts on behalf of executives.
  
• Manage office supplies and ensure a well-organized workspace.
  
• Perform miscellaneous administrative duties as assigned.
  

Requirements

Qualifications:

• Proven experience as a Personal Assistant or in a similar administrative role.
  
• Excellent organizational and multitasking skills.
  
• Strong communication skills, both written and verbal.
  
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint) and digital calendar tools.
  
• Ability to handle confidential information with discretion.
  
• High level of professionalism and attention to detail.
  
• Ability to work independently and anticipate needs proactively.
  
• Flexible and adaptable to changing priorities.
  

Preferred:

• Experience supporting senior-level executives.
  
• Familiarity with virtual meeting platforms (Zoom, Teams, etc.).
  
• Basic bookkeeping or budgeting skills.
  

Benefits

Benefits:

• Competitive salary
  
• Health insurance
  
• Paid time off
  
• 401(k) plan
  
• Flexible work environment
  

Job Type: Full-time

Benefits:

• 401(k)
  
• Health insurance
  
• Paid time off
  

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