Job Description

Reporting to the Chief Financial Officer, the Payroll and Accounting Coordinator performs technical and specialized payroll and accounts payable and receivable duties in support of the Spartanburg Academic Movement's financial operations. This position will be responsible for all tasks associated with the processing of payroll in addition to a variety of other accounting functions. The work involves the application of established fiscal procedures, principles of bookkeeping, and personnel policies and procedures related to duties performed. A high level of confidentiality is required due to access to personnel and payroll related documents and reports, personnel actions, insurance forms and other related statements and fiscal forms.

Essential DUTIES AND RESPONSIBILITIES include but are not limited to the following:

Payroll Processing

• Review and record time worked for all staff on SAM's payroll and contracted service providers.
• Prepare a variety of payroll deduction reports.
• Maintain records of compensatory time and leave.
• Prepare payroll for final processing and submission.
• Respond to employee and departmental questions related to paychecks.
• Completes payroll reports and distributes to a variety of Federal and State agencies and fringe benefits vendors under the direction of the CFO.
• Record payroll journal information in accounting software and reconcile with payroll reports.
• Review all changes to payroll records for accuracy (i.e., run audit report).
• Review W2's and other payroll reports for accuracy.

Accounts Payable and Receivables Processing

• Process invoices from contracted vendors for payment in a timely manner.
• Review invoices to verify accuracy, receipt of goods/services, compliance with annual budget, and proper approvals.
• Generate vendor checks, expense and travel reimbursements, and other organizational checks on a weekly, monthly or daily basis as needed.
• Issue 1099's; communicates with vendors and departments on invoices and checks.
• Maintains records of encumbrances and outstanding invoices; maintains files of checks issued or received and related documents.
• Maintain procurement records and services purchased including within the accounting software.
• Ensures that company bills are paid, and debts collected.
• Receipt all deposits into accounting software, provide necessary copies to other internal staff as needed.

General Accounting

• Under the direction of the CFO, compile, analyze, and report financial data.
• Posts and amends transactions to general ledger accounts, under the supervision of the CFO.
• Assists in compiling financial data for the annual budget and in assuring appropriate financial internal control systems.
• Compiles data for auditors or the CFO as requested and collaborates extensively with the auditors on the financial statements, annual audit and income tax return.
• Act as a point of contact between internal departments and accounting, serving as a liaison between accounting and external parties, including clients, suppliers, lenders and auditors.
• Making routine bank runs for deposits or drawdowns as directed by the CFO.
• Responsible for Treasury and Cash Management for Investment and Operating Accounts. Request interfund transfers, as needed, to maintain cash flow.
• Monitor bank and credit card activity for unusual, infrequent and potentially fraudulent items, alerting the CFO as needed.
• Ensure all transactions are recorded in the accounting software in a timely manner and reconciles to bank and credit card statements.
• Staying current on the company, local, state, and federal financial regulations and policies.

Education and Experience Requirements:

• Associate's degree from an accredited college with studies in accounting or business, or four years of equivalent relevant experience required. Bachelor's degree in accounting preferred.
• Experience in payroll, accounts payable and/or accounting operations.
• Must be highly skilled, detail-oriented, and able to multitask.
• Excellent verbal and written communication, interpersonal, time management, problem-solving, and math skills.
• Strong understanding of accounting principles and financial reporting and legislation.
• Proficiency with technology, particularly bookkeeping software.
• Must have a high level of accountability, accuracy, and efficiency, especially when multitasking.
• Experience with QuickBooks online preferred.
• Demonstrated ability to handle confidential and sensitive information.

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