Job Description

The anticipated duration of this temporary assignment is approximately 3-4 months.

Involves designing, conducting, promoting, evaluating and supporting health professions education Manager and Director in programs to be in compliance with organizational objectives and nationally accepted accreditation standards and requirements. Supports learners (including but not limited to faculty, residents, clinical fellows, graduate or undergraduate learners, practicing or licensed professionals) in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment and evaluations. Coordinates all activities associated with ongoing administration of health professions education programs under direction of Manager and Director.

Speaker & Moderator Coordination

• Communicate with speakers and moderators, providing relevant guides.

• Collect and manage Conflict of Interest (COI) disclosures and mitigation.

• Gather titles and objectives for sessions.

Monthly Grand Rounds Communications

• Create and distribute flyers and email announcements.

• Manage Outlook invites and update the Resident Google Calendar.

• Maintain department website updates.

Event & Venue Management

• Reserve/cancel event spaces via the Event Management System.

• Provide in-person IT support (A/V setup, microphones, hybrid options).

Continuing Education Management (HighMarks CE)

• Oversee COI and COI mitigation processes.

• Maintain session titles and objectives for CE credits.

• Track attendance and submit annual credit requests.

Visiting Speakers & Named Lecturers

• Coordinate faculty/resident meetings and dinners.

• Arrange travel, lodging, and expense reimbursements.

• Prepare thank-you notes and honorariums.

Medical Student Coordination:

Course Management

• Schedule faculty preceptor presentations and evaluations.

• Organize weekly resident preceptor Zoom lectures.

• Assign course preferences and manage scheduling.

• Send bi-weekly participant emails and follow up on evaluations.

Clinical Sessions & Rotations

• Coordinate subspecialty clinical sessions and notify rotators.

• Manage external medical student rotation applications (seasonal).

Shadowing & Advisory Sessions

• Track shadowing requests and session availability.
• Enforce student participation limits.
• Schedule and facilitate advisory sessions via Zoom and Outlook.

Student Interest Group Support

• Arrange catering for elective sessions.

• Maintain and update the student group listserv.

Department & Student Scheduling:

• Update Grand Rounds and medical student scheduling.

• Monitor event recordings for scheduling alignment.

• Arrange ad-hoc and recurring meetings.

Systems Utilized

• Institutional: Scheduling, event management, financial processing, educational platforms, document storage.

• Other: Video conferencing, project management tools, application systems, website content management

Systems:

• MyAccess: MedHub, BOX, 25Live Classroom Scheduling, BearBuy, UCSF Events Calendar, MedSis, UCSF Medical Center - Account Request Form, Zoom, Smartsheet, Teams

• VSLO, Derm Department Website (Drupal), HighMarks

Additional Duties

• Assist with catering and logistical needs.

• Perform other assigned tasks as needed.
  

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit:

Job Tags

Temporary work, Seasonal work,

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